Where information is being stored

UnitedMind is keen to comply with the General Data Protection Regulations (GDPR) which is in place from 25 May 2018, and we are currently assessing all our data handling processes.

Please be assured that we are following the guidelines for complying. ICO 12 Steps for Preparing for GDPR

Mailing List

UnitedMind have requested all our registered contacts to kindly complete our subscription form in order to consent to receiving our news and allow for us to store your information.

We do not store data in spreadsheets, this is a thing of the past and all spreadsheets holding information including name, email, address and phone numbers have been or will be deleted permanently from our data storage no later than 25 May 2018.

As of 25 May 2018 information will be kept in two places only, online on MailChimp which is our choice of solution for our newsletter and general information distribution, and with a backup on a password protected hard drive.

MailChimp writes the following about their compliance:

What is MailChimp doing to prepare?

We’ve been researching the GDPR and modifying many of our internal practices and policies over the last year, because we are committed to achieving compliance with the GDPR in 2018. For example, we’re in the process of updating our Data Processing Agreement and third-party vendor contracts to meet the GDPR’s requirements.

We’re also assessing the impact of the GDPR on MailChimp’s tools to see if we can make them more practical for users who are subject to the GDPR.

As further guidance is released and our research progresses, we’ll continue to look for ways we can help our users around the world get ready for the GDPR.

Customer

As a UnitedMind customer your details are stored on our system for booking and invoicing purposes and only for as long as is required by UK law.

We keep your photo consent which you may withdraw at any time in writing to Lotte Mikkelsen, UnitedMind Ltd., Kemp House, 160 City Road, London, EC1V 2NX, (lotte@unitedmind.co.uk). However, you must acknowledge that images that have been used with your consent may still be in circulation and may not be withdrawn. Images we use on our websites have no personal name references.

Sharing your information

UnitedMind have a strict policy regarding sharing of data and your information has not and will not be shared with any other parties. In the event you wish for your information to be passed on to our partners you will receive instructions how to make contact with our partners.